Working With A Virtual Assistant
Welcome to the first ever Pass the Task blog. My mission, here today, is to explain what it is like to work with a virtual assistant and why we are invaluable!
- What do we do?
- Why should you outsource to a VA?
- How do we save you money?
- Where can we help with your business and give you precious time back?
Rather than re-inventing the wheel, I have decided to include this excellent article, created by the Society of Virtual Assistants. It explains what we do and why you should outsource.
Click on the link to find out all you need to know about Working-with-a-Virtual Assistant
Virtual Assistant versus Personal Assistant
Both traditional personal and virtual assistants will help their clients to get organised and keep their admin in check. They can be involved in anything the business needs help with. Maybe responses to letters and emails, preparing reports and presentations, data entry and invoicing. Quite often PA’s and VA’s are highly skilled and also deal with more specialised niches such as marketing, copywriting, event management or HR.
What’s the difference?
The only difference is, in this digital age, virtual assistants don’t necessarily need to be ‘in the office’. Many, many tasks can be completed from far away, thanks to the internet. Small businesses started looking at how they out-source work, rather than employ someone on a permanent basis. The role of the virtual assistant was created.
Generally, VA’s are self-employed. That, in itself, means a business can save money as there is no need to employ a permanent member of staff. You instantly get eliminate overheads such as pensions, National Insurance contributions and office space. Less employee commitments equals less hassle. It means you can get the flexible support you need.
Since every thriving business will need extra help at some point, having a virtual assistant on call is vital. After all, if your admin falls behind, things can go downhill pretty quickly!
Not Sure What To Outsource?
Some businesses will instantly be able to reel off a long list of jobs they can pass on. For others this can be a tricky question. They know they need help but they can’t decide what they can actually delegate. It can take ‘head space’ to even think about it. So, if you aren’t sure, try this really useful method.
Traffic Light Method-
For one week, scribble down every single job you complete. Everything!
At the end of the week you will probably have a very long list.
Now, split it into three sections.
Red– these are the big jobs you simply have to do yourself.
Amber– tasks that could be passed on or might require some extra training for the VA.
Green– essential things that are taking up your time and someone else could do them! These are the ones that need to be given to a virtual assistant.
Following the week of jotting down jobs, you should have a lovely long list. Hopefully there are plenty of green and amber jobs you can delegate. Imagine how much more you will achieve if you don’t have to spend precious hours on these passable jobs.
Hopefully you now have a clearer idea of what a virtual assistant does and how we can help your business. The Society of Virtual Assistants have a list of approved VAs. Click here to find one.
If you want to discuss how Pass the Task can help your business contact me here. I offer a free 1 hour consultation.